Businesses utilize Secure Data Rooms to securely share confidential documents during transactions. They contain private documents, IP, and copyrighted work that cannot be re-created without the consent of the company. This type of information is beneficial to your company, especially in today’s high-speed business environment. Speed should not be sacrificed to security. When you’re negotiating deals with investors and potential M&A partners or potential targets, using the right tools for sharing files in a secure manner is crucial.

While the majority of virtual data rooms utilize an array of security features to ensure only authorized users can access certain documents but it’s important to keep in mind that not all VDRs are made to be the same. This is particularly true when it comes time permitting users to print or view documents off-line.

According to our experience we have observed that the majority of secure data rooms that provide this feature heavily rely on password protection in order to ensure that only a single user has access to the document. This isn’t a good enough level of security since it doesn’t address the issue of the user sharing login credentials with other users or enabling someone else access to the information. In addition, many systems which allow downloads of documents for offline viewing — especially PDFs — have no security features at all or provide weak security (such as watermarks). Digify’s solution for a digital data room doesn’t rely on passwords alone or weak authentication mechanisms in order to ensure that only approved users are able to access and print documents. Instead, our system utilizes advanced data protection techniques like encryption as well as multi-factor authentication. It also includes threat detection that monitors in real-time to ensure that no one is able to access the data.